Video Content Guidelines & Uploads

We’re so grateful you’re part of the Proven Strategies for Planned Giving conference! Your insights and expertise will be invaluable, and we want to ensure your message reaches as many people as possible. To help us promote your session effectively, we’d love for you to record a brief promo video. Below are detailed guidelines to make the process smooth and ensure a polished final product.

Video content guidelines

Your video should be 30 to 60 seconds long and include the following key elements:

  • Introduction: Start with a warm greeting and introduce yourself. Example: “Hi, I’m [Your Name].”
  • Conference mention: Clearly state that you are excited to speak at the Proven Strategies for Planned Giving conference. Feel free to mention why this event is valuable to those attending. Example: “I’m honored to be speaking at this year’s Proven Strategies for Planned Giving Conference because…”
  • Topic teaser: Offer a short preview of what you’ll be discussing. Example: “I’ll be sharing insights on [topic], practical strategies to help you navigate [specific challenge or opportunity]”.
  • Encouragement: Express enthusiasm and invite others to join. Example: “I’d love for you to be part of this conversation. I hope to see you there.”

Technical and quality guidelines

To ensure a professional-looking video that is engaging and easy to watch, please follow these simple tips:

Recording setup

  • Orientation: Record your video horizontally (landscape mode) to ensure it displays well on all platforms.
  • Camera and device: A smartphone, webcam, or laptop camera is perfect, no professional equipment is needed. Use the highest resolution available for the best quality. If using a smartphone, use the back camera instead of the selfie camera for better video quality.
  • Framing: Position the camera at eye level, with your head and shoulders centered in the frame. Keep some space above your head to avoid looking cramped. If using a smartphone, turn on the grid feature and align your eyes along the top horizontal line for a well-balanced shot. Move closer to the camera rather than using digital zoom to maintain video quality.

Lighting and background

  • Lighting: Choose a well-lit space with soft, even lighting. Natural light works great, but avoid sitting directly in front of bright windows that could cause backlighting. If using artificial light, ensure it is placed in front of you to illuminate your face.
  • Background: Choose a tidy background free of distractions. A simple bookshelf, office setting, or neutral wall works well. Avoid cluttered or overly personal spaces.

Audio and environment

  • Audio quality: Record in a quiet space to avoid background noise. If possible, use an external microphone or a good built-in mic. Speak clearly and at a natural pace.
  • Avoid distractions: Ensure pets, people, or unexpected noises will not interrupt your recording.

Speaker Video Instruction PDF

Submission details

Deadline Submit your video below by Friday, April 24 so we have ample time to incorporate it into our promotions.

We appreciate the time and effort you are putting into this. If you have any questions or need assistance, do not hesitate to reach out. We look forward to sharing your message and seeing you at Proven Strategies for Planned Giving!

Drop files here or
Accepted file types: mp4, mov, Max. file size: 2 GB.